Secure Data Sharing
From DOC
Contents |
Introduction
This section of the end user guide will explain how to securely share information between accounts. Clinical information that is stored in a Tolven account can only be accessed by members of that account. Therefore, to facilitate collaboration between care providers, researchers and consumers (e.g., patients or study participants), data can be securely shared with other Tolven accounts as part of an explicit action by the user.
Examples of data sharing are when the physician provides a patient with access to a care plan that has been specifically developed for the individual; when a care provider is referring a patient to another department or facility, a subset or all of the patient’s clinical information can be shared with the person or organization to which the patient is being referred.
Sharing data between accounts is an explicit action; however; rules can be associated with the sharing of data between accounts to facilitate the subsequent transfer of updates without the need to send each individual piece of data independently.
For a demonstration of how to configure an account for sharing click here.
For a demonstration of how to share patient data between different Tolven accounts click here.
Making an account visible for data sharing
In the account Preference it is possible to determine whether an account is visible to other users for the purpose of electronically sharing data.
Select account preferences at the top right hand side of the Tolven applications. Subsequently, select “Edit Practice Preferences” for the “Preference Screen.” Adding the “Provider” to the “Provider Directory” makes it possible for this “Account” to be selected by users of other Tolven Accounts during the data sharing process.
If an account does not have a “provider” associated with it, the Account is not visible to other Accounts when sharing data. The data that can be shared between accounts is dictated by the “recipient account,” ensuring that only information that the recipient wishes to receive can be sent to the account.
Adding a Provider to an Account
To enable a user to select a provider from the “Provider” list when sharing data between accounts, the “Provider” needs to be activated. Select the “Admin” tab at the top of the applications, and then select “Provider.” Select the provider that you wish to make available to the account when sharing data from the list.
Once the “Provider” has been added to an account, the provider can be selected from the wizard used to initiate data sharing.
Sharing Data
Select the “Share” option from the function bar. Only users with the appropriate security (i.e., “Role Type”) will have the ability to share information with a Patient or Provider. Select the “New” button and “Share Patient Data.” This will invoke the data sharing wizard.
“Sharing Wizard” will initially prompt the user to select the “Provider” with whom the information is going to be shared. The user will be prompted to select the kinds of data to be shared with the Provider or Patient. Once a reason for sharing the data has been completed (which is a mandatory requirement), a summary screen is displayed to confirm the data that is going to be shared and the intended recipient.
Clicking the “Submit” button completes the process of dispatching the data to another account.
Accepting Information from another Account
When data is shared with a Provider or a Patient, the recipient is notified by a notification that appears in “Activities.” The notification provides information about the source of the information, the date that it was sent and the subject associated with the information.
Clicking on the link in the “Activities” tab will invoke a wizard that will enable the user to accept or reject the information being shared.
