Patient Lists, Data Entry and Data Displays
From DOC
Contents |
Introduction
This section of the end user guide will explain how to view data in Tolven applications and how to add data using the wizards provided as part of the Tolven applications.
The Tolven applications can be used to rapidly enter and review clinical and administrative data. The data captured by a user is securely stored within the Account that the user is accessing at the time of data capture. For data to be accessed by users of another account, the specific data required to be shared is explicitly copied to another account using the Data Sharing Mechanism described later in this document.
Wizard is the term used to describe a data entry form in the Tolven applications. Wizards can be used to capture simple data elements (e.g., height), combination of data elements (e.g., vital signs), comprehensive assessments (e.g., Glasgow Coma Scale) and complex clinical research forms.
Tolven enables information to be displayed in both tables and graphs. To see how to graph laboratory results click here.
Patient Lists
Patients can be accessed by selecting the appropriate patient list from the function bar found under the Patient tab. A number of default patient lists are available on the function bar (e.g., all patients, diabetic patients, etc.). The “Filter” can be used to search for patients by name (e.g., Abshier). Complex searchers can be undertaken by typing multiple search criteria separated by a space (e.g., Abshier female).
The columns of data displayed in Patient tables can all be sorted by clicking on the title (Name, DOB, Age or Sex).
Adding a New Person
New persons can be added by selecting “New” from the patient list. Complete the data requested by the “New Patient Wizard,” confirm that the patient is new and “Submit” the wizard to add the new patient.
Adding a new patient using the “New Patient Wizard” is exactly the same process used for adding any information in the Tolven applications. The Wizard prompts for and validates information as the user enters it. The Wizard can be made up of a single page or any number of pages depending on the amount and type of data being collected.
The "Add New Patient” wizard performs a “soundex” search to find potential duplications when adding the new person.
Accessing Patient Data from the Function Bar
Lists of information added about a patient can be accessed by selecting the appropriate option from the function bar. For example, to access a list of Allergies either select the Allergies Portal or the Allergies option from the function bar.
Data Lists
Once a function option is selected, a list of all activities is displayed. The list of items displayed can be filtered or sorted in a similar way to the patient list. Selecting any of the items in the list will open a “Drill Down” page, which will provide more detail and state transition options (e.g., Cancel, Entered in Error, etc.).
Entering Data
Adding new data relating to any of the function options is driven by the appropriate wizard. Wizards can enable simple data elements to be captured, or can capture, validate and perform complex calculations.
Wizards can contain any number of steps and use “Radio Buttons,” “Check Boxes” and “Data Fields” for capturing data.
Dynamic Wizard Page Selection
Certain wizards provide the user with the ability to select the order in which events are added (e.g., the Care Planning wizard). To add a care plan, select “New” when viewing the list of current plans for a patient. If no plans are currently associated with the patient, the list of plans will be empty.
By clicking on the arrow, a drop down list of available options will appear. The user can select the required option and this page will add dynamically to the wizard. Dynamic wizards are completed by clicking on the “Submit” button.
Work in Progress
When the process of capturing data in a wizard commences, any data entered is automatically captured as “Work in Progress.” The fact that there is “Work in Progress” is indicated by the presence of an icon relating to the wizard appearing next to the Allergies warning.
At any time, the user can move to an alternative function or patient record in the Tolven applications, and then return to a partially completed wizard by clicking on the entry in the function bar. If a wizard is closed accidentally before being submitted, it can be retrieved by going to the Activities tab and clicking on the link in the Activities List.
Document Signing
Some wizards require the user to provide a digital signature at the completion of the data capture process. The document is signed by inputting the user’s password when submitting the wizard.
